In order to better support the relevant departments of PKU to carry out academic research, personnel development and social events, the Library Branch has designated the lecture hall (basement level one), the training room (212) and the lounge (Room 110, basement level one) as the venues for public activities. The following measures are formulated to strengthen the management of the public activity venues of the Library Branch.

I. Potential Users

The venues are open to the faculty, staff and students, the institutions and organizations, and the student associations within Peking University that hold valid certificates.

II. Approval Procedures

1. After confirming their intention with the Library Branch, the users shall authentically fill in the "Approval Form for Use of Public Activity Venue of King Abdulaziz Public Library Branch in Peking University". In the case of applying for use of simultaneous interpretation equipment, the "Approval Form for Use of Simultaneous Interpretation Equipment of King Abdulaziz Public Library Branch in Peking University" (hereinafter referred to as the “Approval Form” which can be downloaded online or obtained from the Director’s office) shall be filled in as well. For the activities initiated by student associations, the Approval Form shall take effect after being approved, signed and affixed with the official seal by the higher-level unit in charge of the associations or the Youth League Committee of the university.

2. The person in charge of the organization to which the user belongs shall sign and stamp on the Approval Form after examination.

3. After receiving the Approval Form that meets all the requirements, the Library Branch will feed back the approval result to the user within seven working days.

4. The person in charge shall examine and approve in accordance with the relevant national policies and regulations, the relevant school rules and the specific conditions. In exceptional circumstances, the Library Branch may hold a meeting to discuss the case.

III. Venue Use Policy

1. Before the activity, the user shall designate the person in charge of the activity to confirm the conditions of the equipment and facilities within the venue together with the venue management personnel.

2. Open fire, smoking and private circuit are strictly prohibited in the venue. Once found, the venue use qualification shall be immediately cancelled, and the person concerned and those responsible shall be held accountable based on the specific consequences.

3. Take good care of public property. It is strictly forbidden to scribble on seats, doors and windows, walls and facilities, or paste them at will. If there is any damage, compensation shall be made at the purchase price.

4. It is not allowed to change the layout or move the facilities of the venue without approval, and it is not allowed to use entertainment articles that are hard to clean, such as spray, in the venue.

5. Food and beverages, loud noise, fighting, spitting, and littering are not allowed in the venue. The venue shall be back the way it was after the activity, and a clean environment and a good order shall be maintained.

6. The user shall assign an on-site commander and a safety supervisor to maintain order and security, and in this way, when an emergency occurs, people can be effectively evacuated through proper exits.

7. On the basis of giving priority to school-level meetings, the Library Branch will arrange the other organizations’ activities according to their application time. If the reservation time conflicts with any school-level meeting, the reservation shall be cancelled and arranged otherwise.

8. The user shall conduct the activity within the approved time period. If the activity is cancelled or arranged otherwise, the Library Branch shall be informed at least one day ahead of the date.

9. No advertising or commercial activities are allowed.

Approval Form for Use of Public Activity Venue of King Abdulaziz Public Library Branch in Peking University.docx

Approval Form for Use of Simultaneous Interpretation Equipment of King Abdulaziz Public Library Branch in Peking University.docx

Notification for Use of Public Activity Venue.pdf